1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
2. Who are we?
The Kambia Appeal is a UK-based NGO that works to improve maternal and child health in the Kambia District in Sierra Leone. It is a registered charity number 1172123. The Board of Trustees of The Kambia Appeal acts as Data Controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. What personal data do we collect?
We may collect the following information:
- Names and titles;
- Contact details such as telephone numbers, addresses, and email addresses;
- Photographs and videos for use on our website and social media.
4. How do we process your personal data?
We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures and processes are in place to protect personal data.
We use your personal data for the following purposes:
- To fundraise and promote our interests;
- To inform you of news, future events and activities being organised by us;
- To maintain appropriate photos and videos on our website and social media accounts;
- To contact you from time-to-time to ensure that the data we hold is current;
- To conduct surveys to ask your opinions;
- To administer our supporter records;
- To keep in touch with volunteers;
- To maintain our own accounts and records, including the processing of gift aid declarations;
- To notify you of any updates to this Data Privacy Notice.
5. What is the legal basis for processing your personal data?
- Consent of the data subject so that we can keep you informed about The Kambia Appeal;
- Processing is necessary for the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject;
- Compliance with legal obligations.
6. Sharing your personal data
We will not share or pass on your personal details to any other organisation or third party, except to any party who we may from time to time engage to perform functions relating solely to us, currently MailChimp. We and any such party engaged by us adhere to the principles set out in Data Protection Act 1998, the Privacy and Electronic Communications Regulations 2003 and the GDPR.
7. How long do we keep your personal data?
Personal data processed for any purpose or purposes shall not be kept for longer than is necessary. Specifically, to comply with legal obligations we will retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data (where applicable);• The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10 Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact us at firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF, UK.
This Data Privacy Notice was approved by the Board of Trustees of The Kambia Appeal on 23 May 2018.
TERMS & CONDITIONS
- The content of the pages of this website is for your general information and use only. It is subject to change without notice.
- Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
- Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
- This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
- All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
- Unauthorised use of this website may give to a claim for damages and/or be a criminal offence.
- From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
- Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.
The Kambia Appeal is a Charitable Incorporated Organisation, company number CE010611, and charity number is 1172123.You can contact us at email@example.com or by post to The Kambia Appeal, 62 Oxmoor, Abbeydale, Gloucester, GL4 5XW, UK.
We gratefully acknowledge IT Schools Africa for use of their Terms & Conditions framework.
The T&Cs were last updated on 8 March 2018.